Executive Assistant

Stax is looking for an Executive Assistant/Office Manager in London. This in-office position (8:30–5:30/Monday– Friday) offers a mix of ongoing administrative responsibilities in supporting the Managing Director (MD) and other staff members plus managing special projects such as coordinating logistics for corporate events, office meetings, and social events.  

This position combines an overall understanding of the day-to-day operation of the office while working with minimal supervision, exercising independent judgment in prioritising work and maintaining confidentiality.  This is a highly visible role in our growing office. If you have a lot of energy, the willingness to “do it all” from the big to the small, and are looking to work with a small, fun-loving group of people – we’d love to hear from you.

We offer competitive compensation and our benefits include 22 days holiday plus three days for winter holiday shut down, private health and travel insurance, life and income protection insurance, employee assistance programme, mobile phone stipend, wellness reimbursement, charitable gift matching, regular team socials and more. 

This position reports to the Head of Business Operations.

About Stax

Stax Inc. is a global strategy consulting firm with offices in the US (Boston, Chicago, New York), the UK (London) and Sri Lanka (Colombo). Stax provides clients with actionable answers to strategic questions about growth, based on deep research and analysis. For more information, visit www.stax.com.

Applications will be reviewed on a rolling basis.

• Provide high-level and diverse administrative support to the MD with occasional support to other staff members ensuring that the office is running smoothly and efficiently.
• Support the MD in planning, directing, managing and coordinating day-to-day business activities which include prioritising incoming/outgoing communications, screening and directing phone calls, proactively coordinating travels, managing calendar, anticipating the needs of the office and act accordingly.
• Schedule meetings, conference calls and events.
• Welcome guests by greeting them, in person or on the telephone; answering or directing inquiries.
• Manage vendor relationships (office supplies, office equipment vendors, beverage and food vendors, etc.).
• Ensure operation of office equipment by completing preventive maintenance requirements, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories and evaluating new equipment purchase as needed.
• Serve as a point person for building management communication and maintenance requests.
• Provide reception/phone coverage.
• Special projects as assigned.

• Previous related experience in an office environment.
• Knowledge of health and safety regulations is desirable.
• Customer service orientation; proactive nature.
• Microsoft Office —Word, Excel, PowerPoint, Outlook.
• Excellent communication skills—oral and written.
• Strong attention to detail and deadlines.
• Excellent time management and organisational skills.
• Team oriented.
• Ability to prioritise and multi-task.
• Prior work experience in a corporate setting is preferred.